What is a multiple project tracking template?

It is a shared view for tracking status, owners, milestones, priorities, blockers, risks, dates, and decisions across several projects.

What should a multiple project tracker include?

Include project name, owner, priority, status, current milestone, target date, effort or budget status, blocker, risk, decision needed, and last updated date.

How is multiple project tracking different from portfolio management?

Multiple project tracking summarizes active work. Portfolio management also covers intake, prioritization, approval, capacity, strategic fit, and governance decisions.

Can Excel track multiple projects?

Yes, Excel can work for simple rollups if one person owns the file and status rules are consistent.

When should teams move from a template to software?

Move to software when projects need live updates, portfolio dashboards, capacity rollups, permissions, or executive reporting.

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Multiple project tracking template with portfolio status and priorities

Multiple Project Tracking Template

By Dawid Oleksiuk ScrumbuissPublished July 2, 2026Editorial policy

A multiple project tracking template helps managers compare active projects in one view. It is useful when leaders need to see status, priority, owners, dates, blockers, and risks across several projects without opening every project plan.

This guide targets the multiple project tracking template cluster found in SEMrush. It is different from the project tracker template guide because it focuses on rollup visibility across projects, not row-level task tracking inside one project.

Key Takeaways

A multiple project tracker should summarize project health, priority, owner, milestone, risk, and decision needs.
It should not try to replace each detailed project plan.
Use consistent status rules across all projects.
Move to portfolio software when rollups, capacity, and executive reporting become too manual.

Template Fields

Field	Purpose
Project name	Identifies the work
Project owner	Shows accountability
Priority	Helps leaders compare tradeoffs
Status	On track, at risk, off track, paused, or complete
Current milestone	Shows near-term delivery focus
Target date	Makes timing visible
Budget or effort status	Summarizes cost or capacity pressure
Key blocker	Shows the biggest issue
Key risk	Shows what may affect delivery next
Decision needed	Names the leadership action required
Last updated	Shows whether the project summary is current

Example Rollup View

Project	Owner	Status	Milestone	Blocker	Decision needed
Client onboarding refresh	Ops lead	At risk	Workflow approval	Legal review delayed	Confirm launch scope
CRM migration	PMO	On track	Data test pass	None	None
Reporting dashboard	Analytics lead	Off track	Source data mapping	Missing finance data	Escalate data owner

When To Use It

Use a multiple project tracking template when:

managers need one view across active work
projects share resources
status updates are inconsistent
leadership needs a weekly decision list
portfolio software is not yet in place

For a more formal operating model, use the project portfolio management process guide.

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